Every year more and more businesses are making the switch. Businesses are no longer relying on paper documents and are moving toward digital documents.

This is great news for the environment. According to the Environmental Paper Network, 42 percent of the global wood harvest goes toward paper production.

As more and more businesses transition to digital documents, they are left with file cabinets full of documents that need to be digitized. For businesses, scanning hundreds – and for some thousands – of documents can be a tough task to handle.

Most businesses are not equipped with the proper document management software or the proper networked scanning systems. Many companies rely on standard flat-bed scanners, which were designed for home office use.

Standard flat-bed scanners cannot handle the necessary workload when digitizing hundreds or thousands of documents. A company would spend a lot of time and money if they used a typical scanner.

Thankfully there are companies out there that specialize in high volume scanning. These companies have the necessary equipment and software to get the job done right. These companies usually sell network scanning systems. They also rent these systems if you need them for a short period of time.

These companies usually offer three types of scanners. The three types of scanners are: high-volume, mid-volume and low-volume. But before we discuss the benefits of each type of scanner, you want to ask yourself these questions:

– What is your budget?
– How many pages do have scan?
– What is your timeline? Do you need all the documents scanned ASAP?
– What do you plan to do with the documents after they are scanned?

Answering these questions will help figure out what type of scanner is right for you.

High Volume Scanners
As the name suggests, high-volume scanners are for heavy duty scanning jobs. These scanners can scan hundreds of pages in a single minute. These scanners are designed to increase your productivity because you don’t need multiple people for a scanning job.

This type of scanner is great for businesses that have thousands of documents that need to be scanned over a short period of time. High-volume scanners can typically scan 86 or more pages in a minute.

Mid Volume Scanners
Mid-volume scanners are for a business that doesn’t need a scanner 24/7. These types of scanners can usually scan 50 to 85 documents in a minute. These scanners are also more affordable than the high-volume scanners.

Low Volume Scanners
Low-volume scanners are for businesses that do a little scanning here and there. These scanners take a little longer to scan documents than high-volume and mid-volume scanners, but they get the job done. These scanners typically scan an average of 23 to 49 pages a minute.

Once you have decided on the right scanner for your businesses, you will need to find proper document management software. This is software that will allow you to search for documents once they are scanned into your database. This software allows you to search by certain keywords. It also allows you to archive the information in an organized fashion.

Following these tips will help you find the right document management software and networked scanning systems for your business.

Author Bio: Inception Technologies offers electronic document management systems to meet all needs and budgets. Whether you need document management software solutions, or networked scanning system providers, we have what you need.

Category: Computers and Technology
Keywords: scanners, high volume scanners, mid volume scanners, low volume scanners