Laptops are fast replacing desktops in many office settings. However, it is not possible for all businesses to invest in several laptops for their employees. There are better and more economical methods coming out to stay in touch with the newest technology without overspending. Even the latest technology also seems to become outdated in about two years, making purchasing of laptops quite costly and unnecessary. A more cost effective method to keep up is to rent laptops. Laptop rental rates vary across rental providers, but there are some common factors that affect them. Listed below are a few of those factors that can help you get the best deals.

Duration of renting

Most rental agencies have fixed duration in the different packages. Depending on the needs of a company, rental agreements can be drawn out for monthly, weekly or daily basis. Monthly gives you the most value for money when compares to daily or weekly contracts. Laptop rental rates also tend to decrease if you order a bulk set for a long duration of time.

Laptop configuration and brand value

Rental prices also largely depend on the value of the equipment you are looking to hire. Well known brands cost more than others and laptops with high-end configurations cost more than regular laptops. If you require laptops with a specific technical configuration or similar software for specific purposes, it might cost you more as they might have to specially arrange it.

Delivery location, shipping and installation

The delivery location of your laptop or any other computer equipment affects the rental costs. Laptop rental rates depend on how much the agency has to do to get you the equipment. Usually, shipping charges are included in the final price but if your delivery location is farther and more difficult to get to, they may charge extra. Also if there is a need for extra tech support like installation, troubleshooting and dismantling, the rental agency might charge you extra.

Size of the order

Ordering laptop or other computer equipment in bulk could get you heavy discounts. You could also win some added perks like free maintenance and upgrades if the rental company is offering. Renting single computers can run up to costlier in comparison to bulk orders.

Availability of product

Computer systems that are not readily available cost you extra as they have to put more effort to get you one. Bigger rental companies usually find it easier to tend to most of your needs quite effectively, but they might charge higher fees when compared to smaller companies. Whether the model you are looking for is very new or very old, any kind of product that is not available easily will cost you extra.

Although laptop rental rates keep fluctuating, it is always better to opt to rent than buy laptops. You can get the best of both worlds – access to latest technology with limited expense. Your business will flourish if you make a few smart cost cutting choices without compromising on quality.

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