As more and more sensitive information is entrusted to corporations, the need for document security services is more important than ever before. A corporate reputation is at stake if the data it is supposed to protect is allowed into the public. Recent high profile cases where customer data was exposed to the public have shown the need for strong protection. The services available include shredding, storage, and electronic conversion. Security services have become more high tech to meet the change in how information is stored.

Protecting customer data is a basic expectation for all companies. Whether selling products online, taking orders over the phone, or processing financial records, the fact is that customers are allowing companies to have much more access to their personal data. Identity theft is listed as one of the top consumer concerns. If an event happens that exposes the customer information, many consumers stop trusting the affected company. This means they will stop doing business with the company.

Mobile systems allow security companies to come to the business location and perform the work onsite. Often, this includes one or more large trucks that are fitted with shredders and weight machines. The bins that are used to store the documents, including electronic data, are rolled out to the truck. In the presence of a company manager, the data is weighed and destroyed. For highly sensitive data, this allows the company to witness the destruction immediately.

Shredding services destroy more than paper records. They also destroy CDs, DVDs, and hard drives. Rather than trying to erase the data using magnets, it may be preferable to have the actual drives crushed and shredded. The industrial systems are able to handle this process without a problem.

Off-site storage allows later retrieval of the needed paperwork. There are cases that require original paperwork to be stored for years. In these cases, the storage costs can become a nightmare. If there were a disaster, such as a fire, the loss of this paperwork would be devastating to the business. Being able to ship these originals to a secure location that is designed to protect them from disasters is necessary.

Electronic storage has become popular for documents needing fast retrieval. Many providers offer the ability to scan important documents into an electronic format. These are stored in secure files with descriptions and information stored in a database to make finding them easier. They can be reviewed electronically or printed as needed. Often, this system includes user security to prevent unauthorized access.

Land and buildings cost too much for storage options. Hiring a staff to guard the stored documents is also very costly. Instead, the best option is to outsource the need to a professional company that already has systems and staff in place to protect the information from theft, disaster, and can provide destruction services as needed.

Document security services have become a very important part of any business that collects and stores sensitive information. Being able to ensure the appropriate and thorough destruction or storage of the data costs less when it is outsourced to a provider that is already setup to provide the systems. Without this type of system in place, the cost to a company\’s reputation can be phenomenal if the data gets out.

If your business is in need of file and record storage Ontario or information retrieval Ontario then give the leaders in document security a call.

If your business is in need of file and record storage Ontario or information retrieval Ontario then give the leaders in document security a call.
http://www.commandrecords.com/
http://www.commandrecords.com/serv_retrieval.asp

Author Bio: If your business is in need of file and record storage Ontario or information retrieval Ontario then give the leaders in document security a call.

Category: Business
Keywords: file and record storage, secure transport, document security, information retrieval