In the office environment of today there is a need to combine several tools under a single platform for increased efficiency in an office environment. One of the solutions that many companies have adopted is the Microsoft SharePoint System for the range of tools that are available with the software. Inside the software there is a powerful tool called a SharePoint list which we will discuss soon.

SharePoint is a piece of software that combines collaboration features, content management tools, project management software and other office management functions under a single platform. The goal of the software package is to offer a unified platform across a single application for several essential office functions and to facilitate communication between team members. From the amount of sales the software has received it seems that many companies have chosen the software as their in-house solution.

Within the software there is an important feature known as a SharePoint list which is a collection of information that team can use for a particular purpose. This collection of information can be oriented for such purposes like making a checklist or for assigning tasks as two examples of what it can do. The size of an individual list can get large to the point of having over 2000 items in a single list.

The individual item looks like a spreadsheet which is divided into columns down and items across. Items in the category columns are usually ways of grouping information into categories the group can understand such as name, department number and was a task completed or not. The items are individual records that are structured around the categories you set up.

After you have created the structure you can apply what are known as views to what you had previously created. A view would be considered to be similar to a report for a database that allows you to selectively choose what you would want to see in the previously created list. This way you can narrow the view for different groups to what they would want or need to see or possibly limit those who could view sensitive information.

One of important strengths of this tool is that you do not have to have a programming background to effectively use it. The software itself includes several prebuilt templates that are provided for several categories that a non-technical person could grab and change for her own use. The more technically proficient on the other hand could totally create this item from scratch and customize it however they want.

If you\’re just learning this tool one of the important things to do is set up a subsite and create five dummy user accounts under it. This allows you to set up a practice environment where you can learn your skills and make mistakes without causing problems with the main program. Combine that and some training material and you can get up to speed fairly quickly on this tool in this Microsoft suite.

The overall platform from Microsoft will allow you to have a central base to build a company wide platform. Learning the SharePoint list function is one of the first steps in learning the entire package. From that you can go into the other tools and into how to administer and manage the software for your company.

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