Since its invention, paper has become one of the world’s most indispensable resources. It is used in business, education, recreation, and in nearly every daily transaction known to man. This versatility of paper led to the vast deforestation of many of the world’s largest forests. It is also the reason why the problem of waste management continues to escalate. But how can these be avoided when paperwork is something that cannot be ignored?

Once again, technology offers the new buzz in management systems. Giving rise to what can be called as paperless paperwork-document automation.

What is it All About?

Document automation or document assembly is the system of creating, editing, filing, storing and using electronic documents. It mimics everything from the usage to the management of tangible documents, albeit eliminating almost all manual labor.

It was first conceptualized and used in Utah by the now-known as HotDocs during the latter part of the 1970s, with the intent to speed up the processes of making repetitive documents used in logistics, such as invoices, shipping or packing lists, sales orders, and the like. Having an automated documentation minimizes human errors such as misprinting, misplacing or switching paperwork, as well as the probability of losing or misplacing documents.

These days, document automation evolved into something more than making invoices for sales and trade to making intelligent, logic-driven documents that can be used for a host of industries such as legal, finance, and risk management.

How Does it Work?

The system can be designed to cater to different needs-hence being logic-driven. For basic commerce, for example, document automation can eliminate most of the burdensome tasks associated with creating, issuing, checking and filing invoices. Instead of manually writing down orders, numbers, dates and other such information, a person can simply create, issue, check and file invoices from a series of dropdown boxes or checkboxes and lists. A simple point-and-click system will replace the tedious scripting of similar documents.

Other industries will require different parameters, of course. Legal paperwork such as promissory notes, last will and testaments, guarantees, contracts and other such binding documents will benefit more from the logical workings of the system. An example of this is the creation of contracts and last wills using a series of questions and decision trees. Depending on the answers, the software or program can create the necessary document within a minute or two-significantly less than the hours needed to draft, proofread, and edit the document when done y hand.

Where Can We Find This Software?

Many online software and services warrant a look. Companies such as HotDocs, Exari, Intellidox, Tallega, RapiDocs and such others all specialize in document automation. Finding a suitable software or solutions company for the business or matter at hand will not be a problem as the influx of demand for this type of service has boomed over the past few years.

There are software and solutions that specialize in one specific process-for example, the creation of documents-as well as software and solutions that specialize in document automation in general. With these services, the paper in paperwork will soon be a thing of the past.

Looking for a company which will do document automation and document automation for you? We offer the services at Tallega.com

Looking for a company which will do document automation and document automation for you? We offer the services at http://Tallega.com

Author Bio: Looking for a company which will do document automation and document automation for you? We offer the services at Tallega.com

Category: Computers and Technology
Keywords: document automation