Document imaging companies provide valuable services to companies far beyond scanning and archiving. A full service document imaging company can also provide copy services, fax machines, microfilm and microfiche conversion, CD/DVD burning and conversion, and onsite training and support, as well as the software needed to analyze, convert, and secure the data you’ve collected.

The more technologically advanced we, as a society, become, the more ways we have of creating, collecting, and using data. Businesses collect data for all types of reasons, from simple contact lists to complex marketing studies. When this data is digitized it creates a huge, complex, and dynamic database that is constantly being accessed, constantly changing, and constantly growing. Such a complex database needs the constant attention of a dedicated IT staff. This can be both costly and time consuming. A document imaging company can help by taking this burden off of your company by managing and maintaining your database for you. They keep an eye on it 24/7, freeing your IT staff for other tasks. This reduces your costs and can increase the efficiency of your IT staff, allowing you to get more done with less and without having to worry about your data.

The Internet has made finding and collecting data easier and more cost effective than ever, but it’s also made it easier than ever for prying eyes to access that data. A data breach can result in the theft of trade secrets, sensitive personal information, or worse, your customer’s private information such as credit card numbers and addresses. If this happens, your company could find itself hit with fines, lawsuits, and one heck of a public relations nightmare. So how can you keep all that private data private?

That’s where a document imaging service comes in. They can offering you a low cost, hassle free and secure remote hosting solution. They will encrypt your data, back it up, and keep it safe on their remote servers. This not only keeps your documents and other data secure, but it also protects it from disaster. Imagine some worst case scenarios. For example, what if your company’s office space was hit by a fire, flood, earthquake, tornado, or other disaster? You’d have the peace of mind of knowing your document database is safe and sound on the company’s remote storage system.

Finally there’s the issue of training and support. Once you’ve invested in scanners, multifunction devices, OCR software, and all the other tools needed to create a solid and reliable document management solution, you’ll need to make sure your employees know how to use them properly and effectively. A document imaging company can do just that, providing training and support whenever you need it. If you purchased or rented your equipment through them they may also offer the added bonus of technical support and repair service, making it your one-stop solution.

A document imaging company or service can reduce costs, demands on manpower, increase efficiency, provide security, and be an important and trusted part of your company’s success.

Author Bio: Inception Technologies offers complete electronic document management systems to meet your needs and budget. Find everything from networked attached scanners to high volume scanners.

Category: Computers and Technology
Keywords: documents, management, paper