The data stored in our computers need to be protected the same way as we protect ourselves in various situations. This data are very important for the survival of the organisation in the marketplace. Nowadays many products are being sold online and therefore the need of data loss prevention for such organisations is even more necessary. All types of organisations, whether big or small are adopting techniques for data leakage protection.

What Is Data Loss Prevention

The process of detecting data is called data loss prevention. It also helps in protecting the data from revelation in front of unauthorised individuals. It can also help in protecting data from being transmitted illegally. The companies generally are not aware of the basics to protect their data. So they require a network of security to protect their data. There are some simple steps to be followed so that the information is recorded properly and is released only before authorised individuals. The main ways by which data get lost are when the hard drive crashes, files get attacked by viruses or due to some human error the files get deleted.

Thankfully, there are a number of ways to ensure data leakage prevention:

– It is essential that you install good software in your computer so that a firewall is created against unwanted intrusion in your computer. No one other than those authorised to see a particular file will be able to open it.

– You must scan all the documents and emails that you receive with good antivirus software so that none of the confidential information that you hold in your laptop or computer is destroyed.

– You should avoid visiting websites which are not trusted or with which you are not familiar. You can surf the internet responsibly so that no harm is caused to the data kept in the computer.

– It is important that you shut down the computer in a proper way. The mains should not be switched off before the computer actually shuts down. There are other options like hibernation mode and standby mode also available.

– You should always have all your files backed up on a separate hard disc or a compact disc if the data are not too large.

– It is essential that you have a system in which all the obsolete files are deleted and the useful ones are safely stored. It is also important that you the system is flexible so that the important but old files are not deleted just because they are old. This step is vital in data loss prevention.

– In case of a natural disaster like floods, earthquakes, tornadoes and others, all the files should automatically get stored at a safe location away from the place of devastation.

The above mentioned steps can go a long way in data leakage prevention and data loss prevention. The company will be able to keep its records properly and safely by following these steps. These steps will also help in increasing the productivity of the organisation which will lead to savings and increased profits. Yes there are initial costs but no business can survive without proper data storage and a bad reputation of not being able to take good care of the information of its clients.

Author Bio: This article was submitted by Simona Rusnakova, Online Marketing consultant of 3r.ie, on behalf of Pixalert – Protect Critical Data. PixAlert is the market leader in products and services that provide detection of critical data for corporations.

Category: Computers and Technology
Keywords: data loss prevention, data leak prevention, data leakage prevention, data risks