No doubt there will be a point once a year at which your company will put on some sort of event. It is quite common for larger businesses to hire in the service of specialist event planners, however this might not be so cost effective for small businesses so they may decide to get their staff to take care of this. If you have been selected to take care of organising your company’s event then it is entirely understandable if the prospect of putting together a large event may seem like rather a daunting one, especially if you are something of a novice when it comes to such matters. There is no need to worry as with a bit of careful planning there is no reason why your event shouldn’t be able to go off without a hitch.

First it is important to establish the purpose of the event. It may be that you are looking to put on an informal occasion such as an office christmas party of perhaps a barbeque if it is a summer event. Alternatively you may be responsible for organising a company conference in which case your efforts will be geared towards putting together a much more corporate affair. Once you have defined what the purpose of the event is, this will help you to plan out the rest of the event much more effectively.

The next task is to decide on a suitable budget for organising the event. Take into account all of the aspects of the event that will need to be paid for and try to put a little extra aside in case there are any last minute aspects that need to be taken care of. Once you have decided on a sensible and appropriate budget it is vital that you don’t exceed this as every penny will have to be accounted for.

It doesn’t matter what type of event you are looking to put on, the choice of venue is of the utmost importance. When making a shortlist of potential venues ring round and enquire about their suitability for your event. You should ask how many people the venue will comfortably seat, what facilities are available and how easy it is to get to the venue. If you are looking to put on a conference then it would be worth asking whether the venue provides audio visual equipment as well as providing food and catering. If this is the sort of event that you are looking to put on then it could be worth approaching some local hotels. If people are going to be travelling a long distance to attend your event then try to pick a venue that is based in or just outside a major town so that there is plenty of opportunity for good access.

If your event is likely to be rather large then be sure to start planning well in advance, especially in the case of a conference where you will also need to take care of the marketing and advertising. Some large conferences begin their planning stages a year in advance. If your event is likely to be a more informal get together then don’t worry about planning that far in advance, but do start a few weeks beforehand just to be on the safe side.

Author Bio: Edward Kendricks is writing on behalf of CTS, UK suppliers of audio visual equipment.

Category: Entertainment
Keywords: party, conference, event, event management, event planning, audio visual, speakers