There are many challenges that companies face in regards to data protection. One of the ways that many companies meet these challenges is through monitoring employee email. There are many things that you will have to keep in mind when dealing with these challenges and they will include how to protect data and the types of data risks.

Monitoring employee email

There are many companies out there that go about monitoring employee email. However it should be noted that this employee email monitoring is often done with inadequate policies in place. When you are thinking of doing this it is very important that you know the data protection laws of the country and area. The penalty for breaching these laws will also vary according to the location you are in.

There are a few things that you can do to ensure that you are not in violation of any laws. The first would be to check what the laws say as many of them will apply to a range of monitoring practices. Once you have done this you will need to put policies in place that tell your employees that their emails will be monitored. In the policy you will also have to tell the people what you will be doing with the information that you gather.

Protect data

The need to protect data is something that many companies will face. There are a number of things that can be done to help protect data. Setting the security level needed to access certain areas of data is one way that people will do this. Of course it should be kept in mind that this will not ensure that the data in your company will be safe. It is possible to get special software that will help to protect your data but you have to keep in mind that there is always someone who has access to it. This is one of the many reasons why people will look at monitoring employee email as a way of protecting their data.

Data risks

There are many data risks that companies should be aware of. One risk would be people taking the data in order to either use it elsewhere or sell it. This is not the only type of data risk that you need to be aware of. There have been cases of employees delivering a virus to the main server of a company to delete or corrupt all the data. This is a big concern and if this does happen the monitoring of email is a way to find out who is responsible. Having a comprehensive knowledge of all the data risks that you may face is important so that you know which method of prevention would be best for you.

Data protection is a challenge in most companies for a number of reasons. It is important that you know what these challenges are and the ways that you can deal with them. Monitoring employee email is a way that many companies can keep track of what information is being distributed.

Author Bio: This article was submitted by Simona Rusnakova, Internet Marketing consultant of 3r.ie, on behalf of Pixalert – Protect Critical Data. PixAlert is the market leader in products and services that provide detection of critical data for corporations.

Category: Computers and Technology
Keywords: monitoring employee email, employee email monitoring, protect data, data protection