Need to write emails in a hurry? Well, in some cases, you have to write quickly especially if it’s an urgent topic that you don’t want to waste any single minute of your time. But in the sense of writing, you have to take a hold of it.

Writing requires deeper understanding and you have to focus your attention on what you will write than to take it for granted. More likely, think twice before you send your email if you know you have an important matter to deal with your recipient.

Even if you need to write emails in a hurry, still you have to be careful and be certain of what you are writing. Clarity is always important in any conversations and if you are dealing with an important information or even your own ideas.

But how are you going to write a clear email in an instant? You have to be aware about the things that an email that cause you. Composing an email is really important and even if you are at work or at home, you rely mostly on your emails.

It will be a problem if you make your recipient confuse and at the same time misunderstood what you mean to say in your email and might end up into a point you didn’t expect to happen. Only a careless writer can do such a thing.

Emails may be short, succinct pieces of communication, but they’re just like any form of writing: they benefit from a little structure. Having a pre-planned format that you can employ will help you in many ways.

– It frees you from the burden of having to plan the format every email you write.
– It lets you write faster, without compromising logical organization.
– It ensures you have a clear, tested structure to present your ideas.
– It gives frequent recipients a structure to expect, making reading your emails easier.

Every individual can probably develop a format that works for them. Your business writing software should have some templates you can bounce off of. If you are in the process of doing so, you should use the following guidelines as a starting point.

One email, one topic. This keeps things simple and straightforward. If it’s not possible, have one main topic, with all the others acting as secondary items.

Subject field. Make the subject clear and to the point, immediately giving readers an idea of what the message is about in one glance.

Opening salutation. This will depend on your recipients’ preferences. Personally, I don’t bother with introductions, but I always add one when emailing people in high positions.

Email body. Keep sentences short – 3 to 5 is enough. If something needs thorough discussion, either use an attachment or arrange a meeting.

Call to action. If you have a call to action, include it as your first sentence, then repeat the pertinent details (e.g. meeting place, date and time) at the end.

Include contact details. Always add contact details, both for you and concerned third parties.

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Category: Writing
Keywords: clear emails, email writing, emails, quick emails