So you want Katy Perry tomorrow at 5pm. Well…that’s probably not going to happen unless you’re a blood relative of hers and preferably, one she really likes (not Aunt Agnes with the porcelain figurines). The process of booking talent, whether it’s bands, celebrities, comedians, politicians, or gymnast for that matter is partially a question of availability and availability becomes greatly increased if we have more time in advance of the event. So let’s look at the all-important time-table and how it can make your life significantly easier when booking talent.

Look…if procrastination was bad when writing papers in school or sending birthday cards, it can be downright disastrous when booking talent for an event. Aside from available budget, it’s the critical piece in determining who you will be able to find and afford. Chances are that if you really want to book a band, celebrity, or comedian, others are equally interested and time slots are filling up fast.

So let’s walk through a standard time-table of how the process works with some guidance on how far in advance you may want to have us get started on your behalf.

First, a quick walk-through of our common process. Usually, we receive emails or form (such as the one above and to the right) with a general request for talent. Typically we will get an email from client and then we will respond to find out basic details such as: what is the date of your event, what type of entertainment do you want, what is the venue or location, what kind of event (concert, private party, etc), what is your budget, are there specific talent that you know that you want? Most people do not know exactly who they want so this is generally a “rough sketch”. Our team gets started right away (it is our job, after all). We’ll touch base with the requesting party to try and flesh out their needs a little better. It’s amazing what we can do with a 10 minute phone call but that’s the result of decades of talent sourcing experience. We’ll come up with a short list of possibilities that fit their needs/wants within 48 hours (we’re fast!!) with some ideas for your event and see if we have the right performer at the right price for you.