Right now many businesses are transitioning from paper documents to digital documents.

To help them make the transition, many of these companies get heavy-duty scanners that can scan hundred of paper documents in just minutes. This helps to quickly digitize file cabinets full of paper documents.

Like any office equipment, you are bound to run into problems when you start using a scanner. There can be scanner read errors, software problems, driver problems and paper jams. This article will help you identify many of the problems that can happen with scanners and scanning software.

Paper Jams

Paper jams can sometimes be a problem when you are using a heavy duty scanner with a paper feeding system. You can prevent paper jams by making sure you sort through the documents before you place them in the scanner paper feeder.

Be on the lookout for paperclips, staples or other objects that may get caught inside your scanner. It’s important to remove these items as they may damage your scanner. Also be sure that the paper if stacked properly. Paper that is folded or tattered may get caught inside the scanner.

Scanner Drivers

Drivers are the software the helps the computer communicate with the scanner. Sometimes when you get a new scanner or when you update the operating system on your computer, there may be a communication error.

This means that the scanner and computer will not be able to effectively talk to each other to perform a scanning job. To help solve this problem, be sure all of your scanner drivers are up to date. You can find updated scanner drivers on the website of the scanner you use.

Software Problems

Sometimes you may run into a software problem when scanning lots of documents for your business. The software will automatically shut down and will freeze your computer. If this is the case, check to see if you have the most up to date version of the scanning software.

Also be sure your computer meets the system requirements for the scanning software. Sometimes if you install new scanning software on an old computer, the computer may not be able to handle the software.

Hardware Problems

Some problems may stem from the hardware. Problems can be found in one of two places – the scanner or the computer. If it’s the scanner be sure, it is receiving power and it is properly attached to the computer.

If the problem is the computer, it could be a number of things. There could be a hard drive issue or a memory issue. Either way if you are having trouble with either your scanner or computer, you will want to seek professional help.

Summary

These four areas are major sources of problems for document scanning. To help avoid these problems, be sure to take your time when installing scanning software and a scanner to your computer.

If you are having a company help you with your document scanning solutions, be sure they provide high quality document management software.

Identifying the scanning problems listed above early will help prevent a problem from becoming a catastrophe.

Author Bio: Inception Technologies offers document scanning solutions to meet all needs and budgets. From network attached scanners to scanner rental options, you can find what you need at their online store.

Category: Computers and Technology
Keywords: scanner problems, scanner software problems