If there is anything that humans are great at, it’s their ability to take a process and try to improve it in all ways possible. It’s not that people are lazy. It’s just that the more that a process is improved the more time a person gets for doing other things. If anything, process improvement in humans is due to a desire to be more productive. Unlike in the old times when people had no means to make their jobs easier, people in offices had to manually sort files, type them, store them and lock them in safe places. Students had to stay in the library for homework or they could take home heavy textbooks to cross reference their answers. Yes, things were simple then but it has always been undeniably more tedious.

Even in the present times where a lot of advancements have been made, people still have not stopped looking for more ways to improve how they do things. The telephones eventually upgraded to cell phones, carriages into cars, buses and trains, windows were eventually replaced with air condition or heater units. Schools have projectors now and more students use laptops or gadgets for taking notes, as opposed to notebooks in the old times. Test papers are now replaced with online exams and submitting projects are done via email. Photo copying is now being replaced by the famous data capture. It’s an easy process for obtaining images or text documents without the usual hassle of hard copies.

Data capture is ideal for reproducing documents and for editing purposes. Having a digital form of a document allows more room for tweaking. But regardless of its popularity not everyone knows how data capture is done. It starts with scanning the document. However, some people aren’t adept in technological stuff so it becomes tricky for them. And for someone who doesn’t like technology much, even a manual can be useless. Mentioned below are some tips in capturing data.

Some data capture tips that are efficient and easy to follow;

1. Remember to turn your computer on. Plug it in and make sure that there are no loose parts. Capturing data is impossible without a computer.

2. Connect your scanner to your computer. The scanner is what you will use to capture data. Usually, manuals have instructions that include pictures easy enough to follow. Utilize this for setting up your scanner.

3. Have the source of data ready. If it’s a book or a photo, have it ready prior to the process to save time.

4. Scan by following the guide that will pop up on your computer screen. As soon as the scan is finished you can choose a setting for saving your file. This will now depend on how you need to use the data. Save it as an image or as text as necessary.

Data capture is quite easy to do. It only takes a few know hows and a lot of experience for you to get the hang of it.

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Author Bio: If you are looking for information on ABBYY Software and ABBYY Recognition Server, click on the links.

Category: Computers and Technology
Keywords: ABBYY Software, ABBYY Recognition Server